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Sample Event Coordinator Resume

Summary of Qualifications

Over 15 years event planning experience. Background in a fast-paced, high-energy corporate event planning, brand building, advertising, public relations and marketing environments. Possess outstanding experience with top-level executive, as well as a variety of celebrity, charity and sponsorship events. Successfully supervised outside vendors, PR agency, company personnel. Problem solving professional with a passion for excellence, and a contagious enthusiasm. Tenacious and resourceful manager, determined and dedicated to building a successful, effective team able to complete projects on time, and in budget while meeting the defined requirements. Highly experienced in PC word processing, database, spreadsheet design, and presentation development, Vizio, CVent, Kintera, SignUp4, Meeting View, Microsoft Office and Outlook software programs.

Career Highlights
  • Planned and managed cross divisional Board of Management, executive sales/marketing events, brand building, product launches, training, community service events, sporting, celebrity, charity for corporate communications endeavors for nine (9) years with projects always coming in under budget and exceeding expectations.
  • 60 Events a year, various sizes from 10 to several thousand attendees.
  • Budget responsibility $7M, channel marketing messaging, staff support training/management, contract negotiation, event venues selection; product coordination, bookings, entertainment, speakers and staffing. Teamed with agencies and product groups to create collateral and press materials.
  • Production and promotional items for incentives, trade shows, product launches, sales meetings, B to B programs.
  • Managed wide variety of electronics, and technical aspects of setting them up for marketing and sales displays.
  • Designed production events for Marketing, Brand Building, Corporate Communications, Town Hall meetings, Awards ceremonies, Training conferences. Integral part of Design team creating promotional materials, conference information, brochures, press releases, invitations and event programs.
  • Generated over $20K in sales through on-site and internet exposure.
  • Managed MS&L team in New York, Los Angeles and Atlanta on Sundance Film Festival including venue negotiations, premiere event, and celebrity lounge to accommodate media outreach campaign highlighting celebrity interaction with Philips.
  • Project Manager for multi-million dollar brand building program for Philips North America by executing logistics of two media relations campaigns including celebrity influences and two show homes resulting in over 7% increase in unaided brand awareness in year one.

  • Summary of Experience

    GEORGIA PACIFIC, LLC, Atlanta, Georgia Meeting Manager 2008
    Plan all aspects of event management for executive, sales, marketing, training, human resource events. Managed budgets, site selection, contract negotiations, on-line registration, food and beverage, transportation, outings, stage production, audio visual, on-site management. Responsible for monthly reports, budget closeouts, ROI. Utilized Signup4 registration software as well as Microsoft Office and Outlook.

    KPMG LLP, Atlanta, Georgia Meeting Planner 2007
    Planned all aspects of events - contract negotiation, venue selection, budgets, food and beverage, transportation, team building, speakers, room blocks, collateral, on-site execution for internal and external clients. Learned and utilized CVent and Meeting View software packages.

    AGSI, Atlanta, Georgia, Business Analyst, Habitat for Humanity 2006 - 2007
    Jimmy Carter Work Project Event using Kintera software system. Used expertise to improve process JCWP annual build. Worked with Gifts- in-Kind program for Affiliates nation-wide.

    Full Time Corporate Employee
    Philips Electronics North America, New York City, NY 1997 - 2006
    Manager Corporate Meetings and Events (2005 - 2006)
    Manager Meetings and Events (2000 - 2005)
    Event Coordinator (1999 - 2000)
    Sr. Administrator (1998 - 1999)
    Senior Sales Administrator (1997 1998)

    Through several promotions managed all aspects of marketing conferences, charity, celebrity, training, and unique media events for Senior Vice- President of Brand Communications. Managed over 80 events per year including budgets, product launches/promotions, on-site staffing, registration processes and databases, on-site event management. Controlled contract negotiations for conference space, sleeping rooms, special events/restaurant venues for trade shows, corporate events and sponsorships.

    Managed corporate internal monthly business meetings, executive retreats, incentive programs domestic and international, Town Hall meetings, sporting and media events.
  • All aspects of a meeting/incentive, good sense of high-end incentives, site selection, hotel negotiations (intimate with hotel and travel industry), budgeting, contracts, food and beverage, banquet event orders & hotel resumes, destination management services, activities, off-site events, ground transportation, airfare negotiation (group fares), entertainment and speakers, sponsorships, and agenda development.
  • Developed highly successful incentive event for President's and Sales Excellence internal incentive and external sales incentive programs domestically and internationally.

  • Major Trade Shows (30 plus each year) for Marketing, Advertising,Educational, Corporate Communications.
  • Managed all aspects of budgeting, contracts, exhibit design, stage talent, hotel logistics, media product launches, transportation, VIP/media/sales/advertising/marketing dinners, special events, food and beverage, VIPs, emergencies for international and domestic attendees.
  • Trade show exhibits small as 10x20 and large as 20,000 square feet, plus meeting rooms. Single and double decks, outdoor events, non- traditional shows.
  • Managed 60 events per year with a $7-12M budgets.
  • Cultivated and dispersed sales leads.
  • Internal coordinator for various product lines. Insured cohesive brand messaging, signage, display design.
  • Managed internal staff and external PR, vendor agencies.

  • ABB Inc., Atlanta, Georgia, Sales & Marketing Administrator 1985 - 1997
    Assisted Sales and Marketing Executives with trade shows, sales events, traveling sales exhibits, customer incentives, and travel and hotel logistics both domestic and international. Managed photo shoots for marketing brochures, edited technical papers and digital technical drawings. Inside sales for process control instrumentation.

    Professional Development and Affiliations

    Emory University Evening Classes
    Emory University Grant Writing Courses
    Certified Meeting Professional (CMP)
    Member of Meeting Planners International
    Polk Community College, Winter Haven, Florida