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Sample Medical Records Clerk Resume

Summary

Thirty-five plus years of experience in protecting the security of medical records, which included pulling and filing medical records, assembling medical records according to the medical, administrative, legal, and regulatory requirements of the health care system, sorting and filing correspondence in the correct patient's medical record, processing release of information requests, coding daily clinic and ancillary visits, and key- entry data into the IBM system for billing purposes.

Experience

Mindlance Incorporated / Humana Inc 04/14/2010 - 08/06/2010
Medical Records Clerk
  • Generate MRA (Medicare Risk Adjustment) pull list
  • Print Provider's pull list & Group Cover Sheet
  • Research physician's office address, phone & fax number in NPI.
  • Faxed chart pull list to each physician's office.
  • Call to confirm if chart pull list was received.
  • Schedule a date and time to retrieve the medical records.
  • Go to physician's offices to photo copy or scan medical records into a laptop and transfer back to client (Humana).
  • Down loaded medical records into PDF files.
  • Notified assigned person via e-mail when records are ready for review.

  • Doma Technologies/Aerotek 10/27/2009 -11/24/2009

    Document Preparation Scanning Tech.
  • Disassemble hard copy of medical records
  • Prepped and repaired documents of the medical record as needed
  • Scanned documents of the original medical records to convert them into electronic medical records
  • Compared the scanned documents with the hard copy of the medical record to ensure data quality has been met.

  • Harris County Hospital District 02/25/2001 - 08/29/2008

    Coder I
  • Coded all daily clinic visits and ancillary visits using the ICD-9, CPT-4 reference books and the 3M encoder to accurately assign codes
  • Sequenced diagnosis and procedures identified within the outpatient medical record according to coding guidelines.
  • Communicated with physicians or nursing staff to clarify or correct documentations
  • Key-entered data into the IBM system for billing purposes
  • Updated policy and procedure manuals in the department
  • Assisted with other functions within the department as required.

  • Harris County Hospital District 07/02/1990 - 02/25/2001

    Medical Record Analyst
  • Assembled medical records according to HCHD order of new patients for service to the clinic
  • Processed requests for Release of Information, Subpoena for Court Hearings and Trials, and provided non-confidential information to outside requestors
  • Checked records in and out of the department
  • Cross trained medical record clerical staff, HCC Students, and Houston Work Students with-in the department
  • Sorted and filed loose sheets and other correspondence in the correct patient's medical record
  • Assisted with coding and key-entered data into IBM system
  • Assisted with other functions within the department as required.

  • Harris County Hospital District 10/15/1989 - 07/02/1990

    Sr. Medical Record Clerk
  • Greeted and directed clients, external staff with assistance as needed to the appropriate personnel within the department
  • Answered the phone to help customers with their needs, routed the calls to the appropriate personnel within the department or within the clinic
  • Pulled medical records requests for patient's appointment, analyzed medical records to ensure all required documentation notes are in the chart for the use of attending physicians or other staff
  • Retrieved all medical records from nursing stations within the clinic to the file room area for filing
  • Process requests for Release of Information
  • Assisted with other functions within the department as required.

  • Harris County Hospital District 12/27/1981 - 0/15/1989

    Microforms Tech.III
  • Prepared in-active medical records for filming by removing staples, paper clips, dividers, and duplicates
  • Inspected each document removed from the medical record for correct patient's identification through out the medical record
  • Operated the processor, duplicator and other related darkroom equipment to process and duplicate microfilm
  • Mixed chemical and solutions to process and develop the film
  • Maintained quality control of microfilm and other photographic products using equipment technical control
  • Edited, spiced and corrected film
  • Compared original roll of film after processing for quality control
  • Maintained adequate inventory of supplies
  • Performed other related work as required.

  • Harris County Hospital District
    08/23/1973 - 12/27/1981

    Medical Record Clerk
  • Filed x-ray reports, lab reports, referral letters, and other medical record correspondence in the correct patient's medical record
  • Check medical record numbers on the master file system before assigning a number to all new patients.
  • Pulled requests for medical records
  • Retrieved all medical records from nursing station area and set-up charts in terminal digit order for filing

  • Education and Training


  • Monthly in-services with-in HCHD education on updates with coding using the ICD-9, CPT-4, and DRG references
  • Completed classes with-in HCHD education on advanced understanding of medical terminology
  • Basic Hospital Supervision Classes for Prospective Supervisor
  • IBM Secretarial Science