Administrative assistants tend to perform office-related clerical duties in various companies, including filing reports, answering telephones, answering phones, shredding documents, and using Microsoft Office software. They typically must be able to perform many duties, such as data entry, sending faxes, and creating computer files. They must also have excellent personal skills and show the utmost professionalism. They must also be a team player and work well with clients and other employees. Good grammar, excellent spelling, and high attention to detail are also crucial skills for becoming a successful administrative assistant.
A high school diploma is the typical requirement for most administrative assistant positions. Higher profile companies may require certification, an associate’s degree in accounting or business, or even a bachelor’s degree in a similar field. An emphasis in computer technology, information technology, math, or data entry are helpful skills a potential candidate may possess in addition to the degree. Internships or work-study programs from local colleges are great resources for learning about administrative work. They offer a foot in the door to many companies and will give the hands-on skills necessary for a career in administrative assisting.
As of 2016, administrative assistant careers are expected to see a growth of 12% within the next ten years, so the demand for this career is continuing to climb. A great way to start looking into this field is to check into an office management program at local colleges if potential candidates wish to move up to a supervising position, which is one career that administrative assisting can lead to in the future. People who go to college and major in business-related fields are highly likely to find a job in administration or a similar field based on these statistics.
On average, administrative assistants earn $33,000 per year, not including bonuses, overtime, or vacation pay. With more education and experience, these earnings are highly likely to increase throughout time. Of course, job earnings will also increase with promotions and supervisor work. If candidates budget well and are smart with finances, they can live comfortably on this income year by year, especially in smaller cities or more rural areas depending on the pay.
Administrative Assistant Resume Example
Shavone LLC, New York, NY (March 2013 to August 2016)
- Provided Project Management Team administrative support as needed.
- Responsible for tracking production and managing project documentation.
- Worked closely with A/P to ensure timely payment of subcontractor and vendor invoices.
- Managed database and weekly payroll processing, time and attendance management for more than 295 staff.
- Coordinated and maintained RFI process, including submittals and log maintenance.
- Point person for cross-functional communications with subcontractors/vendors.
- Supervised the coordination of department retreats and special events.
- Managed/monitored departmental operations budget, authorized expenditures and identified cost effective alternatives.
- Identified vendors and handled contract negotiations for office equipment and supplies.
OfficeTeam, New York, NY (July 2010 – January 2013)
- Prepared complex PowerPoint booklets for major sales tours to support the sales process
- Coordinated travel arrangements and expense reports with accuracy and timeliness
- Scheduled meetings, conference rooms, catering and audiovisual requests for meetings
- Compiled sales report in Excel using data collected from sales team
- Photocopied/faxed documents, prepared UPS mail, maintained files and supplies
- Registered and received guests in a pleasant and enthusiastic manner
- Engaged in special research projects using the internet
- Placed service requests for maintenance and computer hardware/software issues
- Open and allocate mail to appropriate department
- Prepare FedEx and outgoing mail
- Order office supplies and coordinate repair services for copy machine, fax and printers.
EmblemHealth, New York, NY (June 2001 – November 2008)
- Coordinated special projects and events to support the business process
- Prepared various reports in Word, Excel and PowerPoint
- Answered and directed incoming telephone calls and responded to routine inquiries
- Maintained sales database and produced monthly sales commission reports
- Compiled reports to highlight and track monthly accruals and annual budget for department
- Created requisitions and purchase orders using PeopleSoft
- Prepared requisitions and job descriptions for personnel appointments and work with HR to schedule interviews
- Facilitated the on-boarding and off-boarding of new employees/contractors, including systems access and photo ID requirements
- Prepared policies and procedures manual to ensure compliance with corporate guidelines
- Assisted with performance reports while maintaining a high level of confidentiality
- Developed administrative procedures to streamline office functions
- Developed departmental filing system resulting in easy access to critical information
- Maintained departmental organizational chart
- Interfaced with vendors to schedule routine maintenance
- Maintained service contracts and Certificates of Insurance according to expiration dates
- Registered guests with Security and escorted them to internal contacts
Arc of Northeast, New York, NY (1996-2000)
- Provided administrative support to the Executive Director of a large non-profit organization.
- Produced information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserved executive’s time by reading, researching, and routing correspondence, drafting letters, and documents; initiating telecommunications.
- Coordinated weekly Director’s meetings & monthly Board meetings, took minutes & prepared meeting packets.
- Welcomed guests & customers by greeting them, in person or on the telephone, answered or directed inquiries.
- Maintained office supplies inventory & equipment maintenance.
- Provided support for various operations including employment center, school & day programs
LaGuardia Community College, LIC, New York – A.A.S. In Data Processing